Yacht Management Software Features
Everything you need to manage your vessel — from AI diagnostics to charter operations, crew management, and beyond.
YachtWyse combines AI-powered diagnostics, maintenance tracking, charter management, and fleet operations in one platform. Every feature is designed for marine use — no generic project management tools adapted for boats.
Dashboard & Intelligence
Owner-OperatorsYour command center surfaces everything that needs attention the moment you log in — weather at the home port, outstanding alerts, recent team activity, and a vessel health score that grades your maintenance posture at a glance.
Command Center Dashboard
Single-screen overview of every vessel in your fleet — active maintenance alerts, expiring documents, inventory shortfalls, and recent activity, all visible on first login.
Marine Weather
Live conditions at each vessel's home port: temperature, feels-like, wind speed and direction, humidity, visibility, and sunrise/sunset times with custom marine weather icons.
Maintenance, Document & Inventory Alerts
Overdue or approaching maintenance tasks, expiring certificates and insurance, and inventory items below reorder thresholds all surface directly on the dashboard before they become problems.
Recent Activity Feed
Chronological log of every action taken by you or your team — task completions, document uploads, inventory changes — keeping multi-person crews synchronized without separate communication tools.
Vessel Health Score
An A–F grade (0–100 points) calculated from overdue maintenance, maintenance frequency, expired documents, and technician-verified service. Downloadable as a Wyse History Certified Report for insurers and buyers.
AI & Diagnostics
Owner-OperatorsWyse-I is your AI crew member — trained on marine systems, aware of your full vessel history, and available 24/7 whether you are at the dock or offshore without cell service.
Wyse-I AI Assistant
Ask anything about your vessel — last oil change date, total fuel used this season, troubleshooting guidance. Wyse-I draws from your maintenance records, documents, and trip logs for accurate, personalized answers.
Predictive Maintenance
Analyzes maintenance history, engine hours, and equipment age to flag potential failures before they happen and recommend service intervals specific to your vessel's usage patterns.
Voice Input & Text-to-Speech
Speak questions and hear responses read aloud — hands-free operation while working on the boat. Choose from multiple voice options in the chat settings.
Document & Knowledge Base Search
Wyse-I searches your uploaded manuals, survey reports, and the global YachtWyse Knowledge Base simultaneously, returning answers with source citations showing exactly which document the information came from.
Chat History Retention
Conversations are saved with full context so you can resume them later or reference past troubleshooting sessions. Disable history retention in Preferences if you prefer sessions not to be stored.
AI-Assisted Support Ticket Creation
When Wyse-I cannot resolve an issue, it creates a support ticket pre-populated with the full conversation so the support team sees exactly what you were trying to do — no re-explaining needed.
Maintenance & Work Orders
Owner-OperatorsNever miss a service interval. Track every oil change, haul-out, and part replacement with full photo documentation, technician signatures, and a permanent audit trail.
Scheduled Maintenance
Calendar-based and engine-hour tracking for every recurring service, with automatic reminders as intervals approach. Supports Routine, Repair, Inspection, and Upgrade maintenance types.
Work Orders with Photo Documentation
Before and after photos attached directly to each maintenance record create accountability with service providers, support warranty claims, and document completed work for future reference.
Linking Parts to Maintenance
Connect inventory items to maintenance records — quantities adjust automatically when parts are consumed, and the record captures the true cost of the job including parts used.
Technician Share Links
Generate a secure 7-day link that gives a technician access to a specific task — they can add notes, log hours, upload completion photos, and sign off digitally without a YachtWyse account.
Digital Signatures
Technicians draw a signature on any device when marking a task complete. The signature is permanently stored with the maintenance record and appears in the Wyse History Certified Report.
Deferred Maintenance Tracking
Maintenance postponed for parts, scheduling, or budget is flagged as Deferred and prominently highlighted on the dashboard so nothing gets forgotten.
Checklists & Inspections
Charter OperatorsStructured operational checklists eliminate critical missed steps — from pre-departure safety checks to charter handovers and safety drills. Every completed checklist is preserved and exportable as PDF.
Pre-Departure, Shutdown, Charter & Safety Drill Categories
Dedicated checklist categories for each operational phase: pre-departure safety verification, shutdown and docking procedures, charter checkout and check-in, and emergency drill documentation.
Template Library with Custom Templates
Start from professionally-designed templates or build your own. Copy an existing template and modify it — add items, drag and drop to reorder sections, and add instructional notes for whoever runs the checklist.
Photo Annotation
Capture photos directly within a running checklist and annotate them with drawing tools — circle a problem area, add arrows, or write notes on the image to clearly document what you observed.
Voice Input
Tap the microphone icon to dictate checklist notes hands-free — essential when both hands are occupied on the boat and you still need to document observations.
Recurring Schedules
Set checklists to auto-appear at daily, weekly, bi-weekly, monthly, or quarterly intervals. Scheduled checklists surface in the Active tab when due so nothing recurring gets skipped.
PDF Export & Checklist History
Every completed checklist is preserved and searchable. Export any checklist as a formatted PDF report — including all checked items, notes, and attached photos — for regulatory documentation or handover records.
Inventory & Parts
Superyacht CaptainsComplete visibility over everything aboard — spare parts, safety equipment, consumables, and provisions — with barcode scanning, AI part lookup, expiration tracking, and restocking history.
Spare Parts, Safety Equipment, Consumables & Provisions
Four inventory categories covering the full spectrum: replacement components, life-saving gear with certification tracking, operational consumables, and galley provisions for extended cruising and charter.
Barcode Scanning
Use your device camera to scan barcodes on parts and supplies — accelerates inventory audits, receiving new supplies, and identifying items without manual entry.
AI Part Lookup
Search for parts by number or description and let AI populate manufacturer, specifications, and pricing automatically. Identify unlabeled or old components from photos or descriptions.
Reorder Thresholds & Expiration Tracking
Set minimum quantity levels for consumables and spare parts — alerts fire when stock falls below threshold. Record expiration dates on safety gear like flares and first aid supplies so nothing is used past its date.
Restock with Transaction History
Log each restocking event with quantity, cost, and date. Every inventory change builds a complete transaction history showing consumption patterns and total parts cost over time.
Parts Catalog & Shopping Lists
Searchable catalog of marine parts with OEM, Sierra, and UPC numbers plus buy links to West Marine, Amazon, Defender, and other retailers. Build multi-project shopping lists and mark items as purchased.
Document Management
Superyacht CaptainsA secure digital vault for every piece of vessel paperwork — organized by type, searchable by text, and accessible offline. Share documents externally via secure links without giving anyone a YachtWyse account.
Digital Ship's Vault
Store manuals, survey reports, insurance policies, registration papers, warranties, invoices, and certificates in one organized, searchable repository accessible from any device.
OCR Text Extraction
Photograph receipts, scanned certificates, or labelled equipment and extract the text using OCR — making handwritten notes and photographed documents fully searchable within your library.
Expiration Tracking & Alerts
YachtWyse monitors every document with an expiry date — Active, Expiring (within 30 days), and Expired statuses appear on the dashboard so certificates and policies never lapse unnoticed.
Secure External Sharing
Generate password-protected share links with 1–90 day expiry for any document — insurers, surveyors, and buyers can view and download without a YachtWyse account. Revoke access at any time.
Version History
Replacing a document automatically preserves the previous version with upload date and uploader. Download any historical version — useful when you need the original survey or an older insurance declaration.
Equipment Manuals Library & Knowledge Base
Community-contributed library of marine equipment manuals searchable by make, model, and category. The global Knowledge Base adds compliance guides, safety SOPs, and platform documentation — all searchable by Wyse-I.
Charter Management
Charter OperatorsFrom first inquiry to post-charter reconciliation — APA accounting, branded guest portals, per-charter P&L, and digital handover documentation with GPS and signatures.
Booking Pipeline
Inquiry-to-confirmation workflow with status tracking, deposit management, and calendar views across your charter fleet.
APA Accounting
Real-time advance provisioning allowance tracking with per-charter expense logging, receipt capture, and guest-facing reconciliation reports.
Branded Guest Portal
A private, no-login link for each booking showing vessel specs, interactive itinerary map, weather forecasts, AI-generated area guides, crew bios, and safety information — fully white-labeled with your company's branding.
Guest Preference Collection
Interactive forms guests complete before arrival: dietary requirements and allergy severity, beverage preferences, activity interests, and special requests — all visible in your booking dashboard.
Digital Handover with GPS & Signatures
Condition checklists at departure and return with timestamped photos, GPS coordinates, and guest digital signatures — creating a verifiable record that protects both owner and charterer.
Per-Charter P&L & Safety Sign-Off
Revenue and expense tracking per booking shows gross income, APA reconciliation, and net profit. Guests can digitally acknowledge the safety briefing, creating a timestamped audit trail for ISM compliance.
Fleet Operations
Fleet ManagersOne dashboard for every vessel in your portfolio. Standardize procedures, coordinate crew across vessels, compare performance, and track each vessel's operational status from a single view.
Fleet Dashboard
Every vessel's maintenance status, upcoming service, active charters, and crew assignments visible at a glance. Switch between individual vessel view and aggregate fleet view with the vessel selector.
Standardized Fleet Operations
Deploy fleet-wide checklist templates and maintenance schedules — consistent procedures across every vessel without duplicating work for each boat.
Crew Management & Certifications
STCW and maritime certification tracking for every crew member with expiry alerts, vessel assignments, watch rotation scheduling, and MLC 2006 rest hours recording.
Cross-Fleet Analytics
Compare maintenance costs, revenue, and operational efficiency across vessels. Fleet financial tools include fleet-wide budgets, management fee tracking, and P&L comparison.
Vessel Status Tracking
Assign each vessel a current status — In Service, Laid Up, In Refit, Winterized, In Transit, For Sale, or Decommissioned — visible on vessel cards for instant fleet-wide situational awareness.
Vessel Ownership Transfer
Transfer a vessel to another YachtWyse user including full history — maintenance records, documents, inventory, and trip logs transfer to the new owner with options to retain co-owner access.
Expense & Financial Tracking
Owner-OperatorsUnderstand your true cost of ownership across 15 expense categories — with receipt OCR, budget tracking, per-charter P&L, fleet-wide financial reporting, and seven-year data archival.
Expense Recording with Receipt Capture
Log any vessel expense in seconds — description, amount, category, vendor, date, and a photo of the receipt captured via OCR directly from your phone camera.
Budget Tracking
Set annual or periodic budgets by expense category and track actual spending in real time. Alerts notify you before you exceed budget targets — available on Captain and higher plans.
Financial Reporting & P&L
Profit and loss analysis with income versus outgoings, multi-vessel cost comparison, and per-charter P&L breakdowns. Advanced reporting available on Charter and Fleet plans.
Fleet Financial Management
Fleet-wide budget management, management fee tracking, and aggregated cost-of-ownership analytics across your entire fleet operation.
Seven-Year Financial Archival
Financial records are retained for seven years — meeting data retention requirements for most jurisdictions — so historical performance is accessible for audits, disputes, or resale analysis.
Team & Communication
Fleet ManagersReal-time vessel-linked messaging, role-based access control with a granular permission matrix, and crew compliance tracking — all built into the platform where your vessel data already lives.
Team Messaging
Direct messages, vessel conversations visible to all assigned crew, and fleet-wide group messaging (Charter/Fleet plans). Unread counts in the sidebar mean nothing gets missed between vessels.
Role-Based Access Control
Six roles — Co-Owner, Admiral, Captain, Crew, Guest, and Service Provider — each with configurable permissions. Navigation, action buttons, and API access all filter to exactly what each role is allowed.
Granular Permission Matrix
Customize None, Read, or Full permissions for every feature across every role. Changes save instantly and apply across all vessels you own. Reset to defaults at any time.
Crew Compliance & Scheduling
Track STCW certifications, GMDSS, medical fitness, and flag-state endorsements with expiry alerts. Build watch rotation schedules and record MLC 2006 rest hours for port state control inspections.
IoT, Mobile & Integrations
EnterpriseLive NMEA 2000 engine data, native iOS and Android apps with full offline mode, REST API access, white-label branding, and a community service provider directory covering 50+ marine categories.
NMEA 2000 Live Data
Engine data, fuel consumption, battery voltage, and GPS position captured automatically from compatible NMEA 2000 gateways — real-time vessel vitals feeding directly into your dashboard.
Offline Mode with Auto-Sync
Download vessel data before heading offshore. Run checklists, log maintenance, add inventory, and record trips without internet. Changes sync automatically the moment connectivity returns.
Native iOS & Android Apps
Full-featured native apps optimized for mobile with bottom-bar navigation, pull-to-refresh, swipe actions, camera integration for documents and barcode scanning, and voice input throughout.
API Access
REST API for integrating YachtWyse with accounting software, CRM systems, booking platforms, or marina management tools. Configurable data sources for catalog enrichment.
White-Label Branding
Deploy the full YachtWyse platform under your brand — your logo, colors, and domain. Zero YachtWyse branding visible to guests or crew.
Service Provider Directory
Community directory covering 50+ marine service categories — mechanics, riggers, refit yards, crew agencies, naval architects, and more. Search by type, filter by rating, and add trusted providers.
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