Run Your Charter Business, Not SpreadsheetsFrom inquiry to revenue — one platform.
YachtWyse gives charter operators the tools to manage bookings, track APA, delight guests with branded portals, and know your true per-charter profitability — all without the spreadsheet chaos.
Sound familiar?
Charter operators lose money and sleep over these problems every season. We built YachtWyse to fix them.
"Another APA spreadsheet"
You're reconciling expenses across three spreadsheets, two currencies, and a shoebox of receipts. The guest wants transparency. You want your sanity.
With YachtWyse: APA tracked as a separate funding source per charter. Every expense categorized. Guest-ready reconciliation in one click.
"Where's the allergy list?"
The guest mentioned a severe shellfish allergy in an email three months ago. Now you're provisioning and can't find it. One mistake could be catastrophic.
With YachtWyse: Guest profiles with dietary requirements, medical notes, and preferences — all in one place, linked to their booking.
"Did we actually make money?"
Charter revenue looks great until you subtract commissions, fuel, provisioning, crew bonuses, and that emergency repair. Was this charter profitable? You genuinely don't know.
With YachtWyse: Per-charter P&L that tracks every dollar in and every dollar out. Know your true margin before the guests disembark.
"Guest portal is a PDF?"
Your competitors send guests an interactive digital experience. You send a PDF itinerary attached to an email. It's 2026.
With YachtWyse: Branded interactive portal with maps, day cards, weather, and AI destination guides. Guests see a premium experience before they board.
Charter Lifecycle Management
Track every charter from first inquiry through final payment. Status workflows, commission tracking, and multi-season planning.
Charter Booking Management
Track every charter from inquiry through completion with status workflows and timeline views.
Status Tracking
Inquiry, confirmed, deposit paid, active, completed — see every charter stage at a glance.
Commission Tracking
Track broker commissions, central agent fees, and net revenue per charter automatically.
Multi-Season Scheduling
Plan across Caribbean winter and Mediterranean summer seasons with gap analysis.
Calendar View
Visual calendar showing bookings, maintenance windows, and availability across seasons.
Inquiry-to-Quote Pipeline
Convert inquiries to quotes to confirmed bookings with automated follow-up tracking.
Financial Clarity
Know exactly where every dollar goes. APA tracking, payment management, per-charter P&L, and revenue waterfall reporting.
APA Tracking
Track advance provisioning as a separate funding source. Every expense categorized and reconciled.
Payment Tracking
Record deposits, balance payments, and refunds with full audit trail per charter.
Per-Charter P&L
True profitability per charter — revenue minus commissions, fuel, provisioning, crew, and repairs.
Revenue Waterfall
Visualize how gross charter revenue flows through commissions, expenses, and operating costs to net profit.
Exceptional Guest Experience
Every preference, every allergy, every special request — captured, organized, and available when your crew needs it.
Guest Profiles
Dietary requirements, medical conditions, preferences, cabin assignments, and special requests.
Provisioning Lists
Generate provisioning requirements from guest profiles. Dietary flags and preference notes for the chef.
Communication History
All guest correspondence in one place — linked to their booking for full context.
Guest Documents
Passports, travel insurance, and preference forms stored securely per guest.
Your Guests Deserve Better Than a PDF Itinerary
Give every charter guest a premium digital experience — interactive maps, daily itineraries with weather, AI destination guides, all under your brand.
Interactive Route Map
Charter route plotted on an interactive map with stops, anchorages, and points of interest.
Day Cards
Each day of the itinerary as a visual card with activities, locations, and timing.
Weather Per Stop
Real-time weather forecasts for each stop on the itinerary, updated automatically.
AI Destination Guides
AI-generated descriptions of each destination — history, highlights, and local tips.
Fully Branded
Your logo, your colors, your charter name — zero YachtWyse branding visible to guests.
Visual Itinerary Builder
Drag-and-drop itinerary creation with map integration and automatic day planning.
Opens the Caribbean Breeze demo portal in a new tab
Asset Protection
When they say "it was like that when I left" — you'll have timestamped, GPS-located, digitally-signed proof.
Timestamped Photos
Every scratch, every dent, documented with date, time, and GPS location.
GPS Coordinates
Prove exactly where and when each handover inspection happened.
Digital Signatures
Guest signs off on vessel condition. Timestamped and legally verifiable.
Inventory Verification
6 life jackets out, 6 life jackets back. Safety equipment, galley items, water toys — all counted.
Before/After Reports
Side-by-side comparison of vessel condition at departure and return with full photo documentation.
Turnover Checklists
Automated checklist generation linked to each booking for consistent turnovers.
Streamlined Operations
Everything behind the scenes that keeps charters running smoothly — inventory, vendors, crew, and communications.
Inventory Management
Track consumables, spare parts, and safety equipment with reorder alerts.
Vendor Management
Preferred vendors per port with contact details, pricing, and performance ratings.
Crew Certifications
Track STCW, medical certificates, and licenses with expiry alerts across your crew.
Group Messaging
Coordinate crew, provisioners, and agents with integrated messaging per charter.
Plus all owner-operator features: AI diagnostics, maintenance scheduling, expense tracking, document management, and smart checklists.
Ready to Transform Your Charter Business?
Stop losing money to spreadsheet chaos. Start managing charters with clarity, give guests a premium experience, and know your true profitability.
Charter Plan
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YachtWyse scales with your operation
Charter Management FAQ
Common questions about YachtWyse for charter operators