Run Your Charter Business, Not Spreadsheets From inquiry to revenue — one platform.
YachtWyse gives charter operators the tools to manage bookings, track APA, delight guests with branded portals, and know your true per-charter profitability — all without the spreadsheet chaos.
Sound familiar?
Charter operators lose money and sleep over these problems every season. We built YachtWyse to fix them.
“Another APA spreadsheet”
You’re reconciling expenses across three spreadsheets, two currencies, and a shoebox of receipts. The guest wants transparency. You want your sanity.
With YachtWyse: APA tracked as a separate funding source per charter. Every expense categorized. Guest-ready reconciliation in one click.
“Where’s the allergy list?”
The guest mentioned a severe shellfish allergy in an email three months ago. Now you’re provisioning and can’t find it. One mistake could be catastrophic.
With YachtWyse: Guest profiles with dietary requirements, medical notes, and preferences — all in one place, linked to their booking.
“Did we actually make money?”
Charter revenue looks great until you subtract commissions, fuel, provisioning, crew bonuses, and that emergency repair. Was this charter profitable? You genuinely don’t know.
With YachtWyse: Per-charter P&L that tracks every dollar in and every dollar out. Know your true margin before the guests disembark.
“Guest portal is a PDF?”
Your competitors send guests an interactive digital experience. You send a PDF itinerary attached to an email. It’s 2026.
With YachtWyse: Branded interactive portal with maps, day cards, weather, and AI destination guides. Guests see a premium experience before they board.
Charter Lifecycle Management
Track every charter from first inquiry through final payment. Status workflows, commission tracking, and multi-season planning.
Charter Booking Management
Track every charter from inquiry through completion with status workflows and timeline views.
Status Tracking
Inquiry, confirmed, deposit paid, active, completed — see every charter stage at a glance.
Commission Tracking
Track broker commissions, central agent fees, and net revenue per charter automatically.
Multi-Season Scheduling
Plan across Caribbean winter and Mediterranean summer seasons with gap analysis.
Calendar View
Visual calendar showing bookings, maintenance windows, and availability across seasons.
Inquiry-to-Quote Pipeline
Convert inquiries to quotes to confirmed bookings with automated follow-up tracking.
Financial Clarity
Know exactly where every dollar goes. APA tracking, payment management, per-charter P&L, and revenue waterfall reporting.
APA Tracking
Track advance provisioning as a separate funding source. Every expense categorized and reconciled.
Payment Tracking
Record deposits, balance payments, and refunds with full audit trail per charter.
Per-Charter P&L
True profitability per charter — revenue minus commissions, fuel, provisioning, crew, and repairs.
Revenue Waterfall
Visualize how gross charter revenue flows through commissions, expenses, and operating costs to net profit.
Exceptional Guest Experience
Every preference, every allergy, every special request — captured, organized, and available when your crew needs it.
Guest Profiles
Dietary requirements, medical conditions, preferences, cabin assignments, and special requests.
Provisioning Lists
Generate provisioning requirements from guest profiles. Dietary flags and preference notes for the chef.
Communication History
All guest correspondence in one place — linked to their booking for full context.
Guest Documents
Passports, travel insurance, and preference forms stored securely per guest.
Your Guests Deserve Better Than a PDF Itinerary
Give every charter guest a premium digital experience — interactive maps, daily itineraries with weather, AI destination guides, all under your brand.
Interactive Route Map
Charter route plotted on an interactive map with stops, anchorages, and points of interest.
Day Cards
Each day of the itinerary as a visual card with activities, locations, and timing.
Weather Per Stop
Real-time weather forecasts for each stop on the itinerary, updated automatically.
AI Destination Guides
AI-generated descriptions of each destination — history, highlights, and local tips.
Fully Branded
Your logo, your colors, your charter name — zero YachtWyse branding visible to guests.
Visual Itinerary Builder
Drag-and-drop itinerary creation with map integration and automatic day planning.
Opens the Caribbean Breeze demo portal in a new tab
From First Inquiry to Rebooking
The industry's first unified digital charter guest journey. No more WhatsApp threads, PDF preference sheets, and spreadsheet APA tracking.
Charter Inquiry Wizard
Guided intake that adapts to your charter type — day trip to expedition. Capture exactly what you need, nothing more.
Digital Preference Sheet
Replace 12-page PDF preference sheets with a beautiful step-by-step wizard. Guests complete on their phone, crew gets it instantly.
Automated Communications
12-week pre-charter communication timeline. Preference reminders, logistics confirmation, welcome emails — all automated.
Digital Safety Sign-Off
Guests acknowledge emergency procedures digitally with verifiable audit trail. Post-Bayesian industry standard.
Post-Charter Experience
APA reconciliation, satisfaction survey, gratuity guidance, and rebooking incentives — close the loop professionally.
Guest Profile Memory
Returning guests get pre-filled preferences. 'Welcome back — we remember you prefer Barolo.'
Your Guests' Personal AI Concierge
Wyse-I lives in your guest portal as a luxury concierge — answering questions, submitting requests to crew, and personalizing every moment.
Natural Conversations
'What's the best snorkeling near our anchorage?' 'Can we arrange a beachside dinner tomorrow?' Wyse-I knows the vessel, itinerary, and destination.
Request System
Guests submit requests through the portal. Crew receives, acknowledges, and delivers. No WhatsApp needed.
Every Language
Auto-detects guest language. Your international clientele feels at home from the first interaction.
Crew Connection
Crew bios, direct messaging, and real-time activity updates — all through the branded portal.
Replace Paper with Digital Luxury
Dietary requirements with severity levels, brand-specific beverages, per-guest profiles — all in a beautiful wizard your guests actually enjoy completing.
Dietary Intelligence
Per-guest allergies with severity levels. Protein preferences, cuisine styles, meal formats. Your chef gets exactly what they need.
Beverage Curation
Wine varietals, champagne brands, spirit preferences — down to 'Hendrick's, not Tanqueray.' Provisioning with confidence.
Activity Planning
30+ activities from wakeboarding to wine tasting. Dive certifications verified. Shore excursions pre-booked.
Personal Preferences
Cabin selection, pillow type, wake-up time, music by time of day, crew visibility — 'discreet' or 'attentive.'
Special Occasions
Birthdays, anniversaries, proposals — with floral arrangements, entertainment, and photographer coordination.
Complete on Any Device
Guests fill it out on their phone. Auto-saves progress. Completion tracking shows who's done and who needs a nudge.
One Platform. Every Charter Type.
From a half-day fishing trip to a 3-month explorer expedition. YachtWyse adapts to match your charter segment.
Day & Weekend Charters
Streamlined 5-field intake. Safety video sign-off. Dietary basics. Get guests aboard faster.
Crewed Charter (40-80ft)
Full preference sheets, APA tracking, provisioning chains, and guest portals.
Superyacht (50m+)
12-section preference sheets, ISM compliance, per-guest passports, purser workflow, KYC screening.
Fishing & Dive Charters
Experience profilers, certification verification, equipment sizing, catch logs, and medical forms.
Corporate Charters
Event briefs, catering requirements, AV setup, branding, and separate buyer/guest flows.
Explorer & Expedition
Extended medical, physician sign-off, medevac insurance, permit tracking, remote provisioning.
Asset Protection
When they say “it was like that when I left” — you’ll have timestamped, GPS-located, digitally-signed proof.
Timestamped Photos
Every scratch, every dent, documented with date, time, and GPS location.
GPS Coordinates
Prove exactly where and when each handover inspection happened.
Digital Signatures
Guest signs off on vessel condition. Timestamped and legally verifiable.
Inventory Verification
6 life jackets out, 6 life jackets back. Safety equipment, galley items, water toys — all counted.
Before/After Reports
Side-by-side comparison of vessel condition at departure and return with full photo documentation.
Turnover Checklists
Automated checklist generation linked to each booking for consistent turnovers.
Streamlined Operations
Everything behind the scenes that keeps charters running smoothly — inventory, vendors, crew, and communications.
Inventory Management
Track consumables, spare parts, and safety equipment with reorder alerts.
Vendor Management
Preferred vendors per port with contact details, pricing, and performance ratings.
Crew Certifications
Track STCW, medical certificates, and licenses with expiry alerts across your crew.
Group Messaging
Coordinate crew, provisioners, and agents with integrated messaging per charter.
Plus all owner-operator features: AI diagnostics, maintenance scheduling, expense tracking, document management, and smart checklists.
Charter Revenue Deserves Charter Tools
Bookings, APA, guest portals, and per-charter P&L — purpose-built for charter operations.
Superyacht
For 40m+ (130ft+) vessels
Tailored to your vessel and crew
- ISM/SMS compliance tools
- Crew management & certification tracking
- Planned maintenance system (PMS)
- AI diagnostic assistant
- Inventory & spares management
- Financial oversight & owner reporting
Enterprise
White label, API & marinas
Tailored to your operation
- Full white-label branding
- Custom domain & SSL
- REST API & webhooks
- Unlimited vessels & users
- Dedicated account manager & SLA
- Marina & yacht club features
Ready to Transform Your Yacht Management?
Schedule a personalized demo and see how YachtWyse can simplify your ownership experience.
Also Explore
YachtWyse scales with your operation
Owner-Operators
AI diagnostics, maintenance tracking, voice checklists, and expense tracking for personal vessels.
Fleet Management
Cross-fleet dashboard, standardized checklists, and team management at scale.
Superyacht
ISM compliance, crew management, planned maintenance, and AI diagnostics for 40m+ (130ft+) vessels.
Charter Management FAQ
Common questions about YachtWyse for charter operators